Quick Guide for Recruitment in the Manufacturing Industry

by Prompt Personnel | Jan 20, 2024 | Uncategorized

The manufacturing industry encounters its fair share of challenges throughout the year, with one prominent hurdle being the difficulty in sourcing skilled talent, despite the high demand. As company leaders navigate trade regulations and aim for shorter production runs, the scarcity of the needed talent becomes evident.

Experienced workers are aging out of the workforce, making replacements increasingly elusive and costly. This challenge is compounded by a growing demand for specialized roles, such as health and safety engineers, which take twice as long to source, and hire compared to more common positions like assemblers and fabricators.  

Companies not only require the right talent to create a smooth workflow with exceptional outcomes but also recognize the need to diversify their workforces for improved efficiency. Collaborating with manufacturing staffing agencies that comprehend your workflow and the challenges you encounter can be very helpful.

Understanding the manufacturing workforce

In manufacturing, there are different sectors, each needing a specialized workforce with unique skills and responsibilities essential to the production process. Let’s explore some key industry segments and the job roles commonly sought after by employers:

1. Production

Production workers are the heart of manufacturing. They’re crucial in turning raw materials into finished goods. Their jobs vary, from working on assembly lines in big factories to crafting special products as skilled artisans. They’re really good at doing tasks that need precision, consistency, and attention to detail. The available job roles in this section are assembler and production manager.  

2. Engineering and technical

Respective to the field they serve engineers and designers segment designs, develop, and optimize production systems, machinery, and processes. Professionals in this area leverage advanced technologies, conduct research, and seek innovative ways to drive continuous improvement. 

3. Quality assurance and quality control 

A quality management department is responsible for developing and implementing standardized processes, conducting inspections, and analyzing product samples for inconsistencies or defects. This role indirectly contributes to customer satisfaction and brand reputation. Such processes are handled by experienced technicians and supervised by operations manager. 

4. Supply chain and logistics

The team including IT management, is responsible for managing the flow of materials and products during the entire production cycle. The job responsibilities in this sector also include close collaboration with suppliers, keen inventory management, and optimization of transportation routes for timely deliveries. With advanced logistics technologies and strategic planning, operational efficiency is enhanced, costs are minimized, and potential risks are navigated. The significant contribution of IT management is evident in tasks such as recording arrivals of the ingredient auditing the volume drafted and securing client data which provides a layer of precision and security to the overall supply chain operations. 

5. Maintenance facilities

Maintenance facilities have the important responsibility of keeping production facilities running smoothly. Their focus is on preventive maintenance, troubleshooting, and repairs to minimize downtime. In collaboration with personnel like operators, welders, and metal fabricators, these professionals adopt proactive maintenance strategies and utilize predictive maintenance technologies. Together, they optimize equipment reliability, prolong the lifespan of assets, and provide major contributions to the entire operational efficiency.

Challenges in manufacturing recruitment 

The world of manufacturing is changing quickly, and it’s one of the sectors where you can really see the workplace transforming. Technology is advancing rapidly, and the financial and employment impact is huge. Human Resources (HR) departments in manufacturing companies need to keep up with these changes to stay in sync with the industry, their own organizations, and the overall workforce.

• Minimizing Health issues and Common Incidents on-site:

Newcomers in manufacturing industries often worry about safety concerns, making them hesitant to apply.

For on-site workers: Risk management procedures help identify potential hazards, ensuring necessary precautions are taken to prevent accidents, injuries, and even fatalities. The absence of safety training among new recruits in certain firms has been linked to numerous enduring injuries in the industry’s historical records.

For desk jobs: In the manufacturing industry, workers often do repetitive tasks or work in awkward positions, which makes paying attention to ergonomics important. Being aware of poor ergonomics can lead to issues like back pain and carpal tunnel syndrome, which worries new recruits about their health. With the recent trend of entrepreneurship, new recruits are conditioned to avoid the hassles and health risks associated with a desk job. They might even choose alternative careers that don’t require the specific skills needed for a manufacturing job.

New employees want reassurance about protection and health benefits as they start their new job. This concern is valid because it directly affects their future. If this is taken care of properly, they’ll be more willing to explore this field and confidently move forward. 

• Workforce Shortage

Staff shortage is a common issue for manufacturing companies, mainly because many employees are getting older. It’s tough for these companies to find experienced professionals who can commit to the long term. This creates problems with passing on knowledge, planning for the future, and maintaining a consistent flow of skilled workers. To address the challenges caused by an aging workforce, it’s important for hiring teams to bring in younger talent and diversify the pool of skilled workers. 

• Recruitment Challenges Amidst Shortages of Skilled Personnel

Finding the right people for job openings is tough these days, especially when there’s a shortage of skilled personnel. Even if companies focus on hiring younger professionals, it’s still a challenge to find truly talented individuals, often resulting in the hiring of less-skilled candidates. The rapid evolution of technology has increased the demand for specialized skills in areas like automation, data analytics, and advanced manufacturing processes. Unfortunately, there’s a growing mismatch between the skills employers need and the qualifications of available candidates. 

• Misinformation spread about the job roles

People often get the wrong idea about jobs in manufacturing. They think these jobs are boring, old-fashioned, and not creative. Some also believe that it’s mostly a field dominated by men, which makes it less attractive to women. These negative opinions create a big problem for companies trying to find new talent. It’s been a problem for a long time, and we can’t ignore it anymore. To fix this, employers and recruiters need to team up to change the way people see manufacturing. They should highlight the industry’s technological advancements and show the various interesting career options it provides.

Best Practices Developed by Prompt Personnel for Manufacturing Workforce Recruitment

For both long-term and contractual temporary manufacturing staffing, Prompt Personnel has successfully placed suitable candidates in the areas of operations: marketing, IT, and more. With our steps now you find the right talent, train them and deploy them at their rightful job role as per your business needs. Here is how the process works

1. Identify the type of personnel you need:

The jobs available now might not be the same in the future. To stay prepared, it’s essential to keep a pool of potential hires. This helps recruitment teams adapt to changing business goals, industry trends, and new technologies. Having qualified and interested candidates ready can also reduce the risks related to talent shortages, succession planning, and unexpected turnover.

Recruiting for future roles today is a smart move. It gives recruiters time to build relationships and make their organizations attractive to job seekers. This works best when your company has a positive image among candidates. We help with that by showcasing your company’s good reputation. We use testimonials from your employees and highlight your workplace values and culture. We share stories that show a promising career path at your company.

2. Use the passive masses:

Using the skills and qualities of people who applied before but weren’t hired is a smart way to find potential employees. These individuals are known as passive job candidates. Prompt Personnel can help by guiding these candidates through a program. So, when a job opens, you’ll have a group of candidates ready to go. 

3. Using an Applicant Tracking System

Manufacturing recruiters have two types of jobs: one with lots of openings and another with fewer, but very specific positions. They need a hiring solution that can handle both. To make the most of our recruitment in manufacturing industry, we use a tracking system for applicants. It helps us find good candidates for many jobs, and it moves people with different skills and backgrounds through the hiring process quickly. 

4. Create Transparent Job Descriptions:

Great job descriptions do more than just list a job’s duties and requirements. They tell an engaging story that captivates the interest of your perfect candidates. When employers inject creativity and authenticity into job descriptions, they leave a lasting impression and, ideally, attract more job applications. To put it simply, a carefully crafted job description not only provides important details about the position but also reflects the organization’s culture, values, and employer brand. 

5. Smooth onboarding program and consequent training system:

Our smooth onboarding and training program ensures we carefully guide new candidates into your company. We use a digital process to make it more efficient and save time. During this, we reinforce your company’s culture and mission to keep employees engaged and committed. The outcome is satisfied and successful employees, leading to longer job stays and happier, healthier work environments. 

Known for our expertise in HR outsourcing, Prompt Personnel stands as a trusted manufacturing recruitment agency with over 25 years of solid experience. Our services cover temporary staffing, contract staffing, and permanent staffing solutions which we have been providing in major cities like Mumbai, Pune, Hyderabad, Delhi, Bengaluru, Chennai, and Kolkata, thereby solidifying our strong presence. Our commitment to excellence has earned us honorary recognitions such as the ERA Fastest-Growing Staffing Company (2007) and the Madhavrao Bhide Udyog Gaurav Award (2019). 

To get first-rate candidates from our talent pipeline, choose Prompt Personnel for efficient HR solutions to replenish your Manufacturing workforce. Reach out to our experts today!

Key Industry Trends in 2024 – An Overview of Sector-Specific Innovations

by Prompt Personnel | Dec 26, 2023 | Uncategorized

As we step into 2024, the job market is going through changes after the challenges brought by the pandemic. Companies are gradually stabilizing three years into the aftermath, and their hiring perspectives are evolving.

Unlike before, where experience took precedence, there’s now a warm embrace for skilled individuals who are being rightfully compensated. The focus for companies is on creating a more agile and flexible hiring process that adapts to market dynamics. A few standout industries, like retail, logistics, and manufacturing, have consistently hired and adapted swiftly post-pandemic.

These industries form a symbiotic chain, where manufacturers create products, logistics ensure their delivery to retailers, and retailers sell them in the market. HR consultancy services can be a big help for businesses in refining their hiring processes. HR consultants bring industry expertise to streamline recruitment, ensuring companies acquire skilled talents that match the evolving market demands.

Let’s explore the cooperative trends shaping this interconnected market, gaining a brief insight into their industry-specific innovations and understanding the valuable contributions our HR services can make.

Key Industry Trends in 2024

• E-Commerce and Technology Integration

E-commerce integration is the accumulation, exchange, and coordination of data with other essential aspects like accounting, inventory, sales, ERP, CRM, and marketing. That’s the essence of e-commerce integration – ensuring a seamless flow of information across different back-end channels. 

Advanced technologies like AI and ML are playing a crucial role in ensuring your security and privacy while doing online shopping. These smart systems are designed to spot patterns, identify anomalies, and detect potential threats in real-time. By analyzing vast amounts of data, they can effectively pinpoint fraudulent activities, adding an extra layer of security to your online transactions.  

• Omnichannel Expertise

An omnichannel expert makes a significant impact in transforming logistics, retail, and manufacturing industries. In logistics, they streamline inventory management and improve supply chain coordination. For retail, they ensure a smooth shopping experience, personalized marketing, and efficient inventory management.  

In manufacturing, they optimize supply chains, collaborate with retail partners, and focus on customer preferences. The omnichannel expert uses technology and smart techniques to make everything run smoother, give customers a better experience, and make each industry more competitive.

Our HR consultants will handle the recruitment of the necessary omnichannel experts for your business. We’ll find and attract professionals with the right skills and experience in omnichannel management. Through thorough screening, we ensure your business gets top-notch talent capable of navigating the complexities of your industry. This, in turn, helps seamlessly integrate omnichannel expertise, fostering growth and competitiveness.

• Customer-Centric Roles

In these industries, the focus is on making customers feel special and valued through personalized experiences.  

• Logistics (Customer Service Executives): Customer-centric roles in logistics involve assisting clients with their orders, ensuring a smooth and efficient pickup process. This can include helping customers locate their items, providing information on inventory, and addressing any concerns or questions they may have. The goal of this role is to enhance the overall customer experience during the entire exchange.
  
  
• Retail (In-Store Associates): In the retail sector, in-store associates have the responsibility of creating a positive and personalized shopping experience. They assist customers by answering queries, offering product recommendations, and ensuring that customers feel welcome and valued. Customer satisfaction in retail often hinges on the level of service provided by these frontline staff.
• Manufacturing (Company Representatives): While manufacturing may not have as many direct customer interactions as retail, customer-facing representatives in showrooms or sales offices are essential. They provide valuable insights into the manufacturing process, explain product features, and address customer inquiries. These representatives contribute to building a positive perception of the brand and its products. 

Personalization in these industries means offering customized shipping choices, keeping customers informed about their orders, and making products according to what customers like. 

Customer-centric roles go further by meeting specific customization requests, making sure the products are of high quality, and giving timely updates and helpful support. All these efforts aim to make customers feel valued and satisfied, whether it’s in how their orders are delivered, the individualized experience they get while shopping, or the special solutions provided in manufacturing 

Our HR consultants will help your business find the right people for customer centric roles. We make sure those hired have the skills and customer-focused mindset needed. This improves the overall customer experience, making logistics smoother, retail interaction more personal, and manufacturing solutions accustomed to customer preferences. 

• Focus on Data Security and Privacy Roles

As concerns about data security grow, companies in e-commerce, logistics, and manufacturing are quickly hiring specialists to protect sensitive information. 

• In e-commerce, roles like Data Security Officers focus on encryption and training employees. They make sure your shopping details are kept private. Their focus is on using encryption methods and providing training to employees. These safeguard the shopping lists of consumers, allowing them to keep their purchases private. The expectation of maintaining privacy is entirely within the rights of the consumers, and Data Security Officers work to uphold these expectations in the realm of online shopping.

• In response to growing worries about data safety, logistics companies are hiring Chief Information Security Officers (CISOs). These experts take charge of cybersecurity, making sure that data processes are secure and protected. They use advanced technologies to keep information safe, enforce rules, and regularly check security measures to guard against cyber threats in the logistics industry. 

• In manufacturing, companies are hiring Data Protection Officers (DPOs) to keep sensitive information safe. These experts make sure data is stored securely, only authorized people can access it, and the company follows data protection laws. They also train employees, handle security incidents, and ensure privacy is built into product development. This helps create a safe and responsible approach to handling information. 

By using our HR consultancy services, you can improve the hiring process. We are well adept in identifying, recruiting, and onboarding qualified professionals for essential data security roles. This ensures a smooth integration into your company’s structure, making the entire process hassle-free.

Candidate Screening Process at Prompt Personnel 

We start hiring by first understanding your specific needs, especially in sectors like retail, logistics, and manufacturing. The job roles in these areas focus on providing a smooth sailing experience, involving customer service reps, technicians, engineers for managing shopping and data portals, and coders ensuring effective solutions and privacy protection. 

Our main aim is to select candidates whose profiles align with these trendy job roles. The process is step by step, including friendly interviews, thorough background checks, and skill assessments curated just for these specific jobs. We’re here to guide you at every stage, ensuring clarity and helping candidates smoothly transition from temporary to permanent roles in these constantly evolving industries. 

With over 25 years of experience, Prompt Personnel is a leading provider of HR outsourcing services, payroll services, and labour law advice. Our extensive range of services includes temporary staffing solutions, contract staffing solutions, permanent staffing solutions, and more. We operate across various regions in India, with a strong presence in cities like Mumbai, Pune, Hyderabad, Delhi, Bengaluru, Chennai, and Kolkata.

Over time, Prompt Personnel has emerged as a top HR consultant in Mumbai, receiving accolades like ERA’s Fastest-Growing Staffing Company Award in 2007, the Madhavrao Bhide Udyog Gaurav Award in the large-scale industry (100 Cr+) in 2019, recognition as a future-ready organization in the large-scale category by Economic Times, and certification as a great workplace in India in 2023.

If you want to streamline your hiring process and secure top-quality candidates for your rapidly evolving market, contact our experts at Prompt Personnel today!

Transparency Matters: Understanding Fees and Hidden Costs in Payroll Services

by Prompt Personnel | Dec 14, 2023 | Uncategorized

Outsourcing business operations is no longer a trend but a necessity to thrive in the competitive business world. One of the services that are outsourced mainly by businesses to save time and resources is payroll management. HR consultants offer services to handle the payroll of businesses and help them run administrative operations smoothly. Though you hand over the payroll management responsibilities and get relieved, understanding the payroll service charges requires patience. Sometimes, the invoices provided by HR outsourcing companies can be challenging to read due to their complex structure. However, maintaining transparency about the charges is crucial while dealing with service providers. To get a clear idea about the charges, we have shared different aspects to help you understand fees and hidden costs in payroll services.

Necessity of Transparency in Payroll Services

While outsourcing payroll functions, businesses sometimes fall prey to hidden changes that can impact their bottom line. Hence, businesses should ensure they know what they are paying for, what’s included and excluded, and what potential extra costs are. Being unaware of these facts can be a risk for businesses as they compromise their financial stability. This also erodes the trust between the business and the payroll service provider. To maintain this transparency, businesses must thoroughly read the initial agreement and understand the fee structure to make insightful decisions and avoid any unpleasant surprises in the payroll invoice.

Factors Influencing Payroll Service Charges

Number of Employees

If your company has more employees, the payroll charges will be higher and vice versa. The employee counts directly impact the service charges. For example, a company with 100 employees will incur higher service costs than a company with 10 employees.

Frequency of Payroll

The frequency with which you pay your employees is important when it comes to charges. Whether you pay your employees monthly, weekly, or bi-weekly impacts the pricing structure. On the other hand, when the pay rates, benefits, and deductions vary from employee to employee, the payroll service charges increase. The HR outsourcing and labour law consultants have to invest more time and skills to carry out the operations efficiently. For example, if you opt for a bi-weekly payroll schedule instead of a monthly one, the service cost will be higher due to the increased frequency of processing payroll transactions and other tasks.

Services Opted

HR consultants in India offer a range of services, such as processing payroll, filing taxes, direct deposit, benefit administration, and many more. The number of services you opt for is reflected in your payroll services invoice. Like, if you choose comprehensive payroll services that include various other services such as time tracking, benefits administration, and additional features along with basic payroll processing, then the invoice amount will be higher.

Add-on Features

Many HR outsourcing companies offer additional services or features to businesses, including HR management, such services include time tracking, employee self-service portals, and many more. Opting for these add-on features costs extra charges in the invoice. Hence, one should understand the necessity while selecting the package.

Understanding Fees and Hidden Costs in Payroll Service Charges

Basic Service Fee

The basic fee is the foundation of the services businesses pay for. The fee is charged according to the basic payroll tasks. The general operations primarily include the calculation of employee salaries, paycheck processing, managing taxes, generating payroll reports, or any other tasks.

Per Employee Fee

Many HR and labour law consultancy charge fees per employee. The higher the number of teams you have, the higher the charges. For instance, a service provider charges INR 400 per employee, then a company with 50 employees would pay INR 20000 for the services.

Additional Service Charges

If you have opted for some additional features and services, separate charges will be added to the payroll invoice accordingly. For example, if you opt for additional services such as customized payroll reports or special processing for bonuses, the payroll service provider will charge extra fees according to the specific service provided.

Tax Filing and Compliance Fees

HR consultants handle tax filing procedures and ensure compliance with tax regulations, filing tax returns, and audits. Charges for these services are often mentioned in the invoice as the professional invests time and effort to update your tax record without mess.

Direct Deposit Fee

For businesses that prefer to transfer the stipend with direct deposit, the payroll service providers can charge additional costs. It is basically the cost required for electronic transfer of payment. It saves the time and effort needed for writing cheques.

Onboarding Charges

Some HR outsourcing companies charge a one-time fee to set up your organization’s account in their system. This includes configuring employee information, tax details, and other necessary aspects. You can find fees charged for onboarding in the very first invoice you will receive.

Hidden Costs

This cost often appears as a surprise in your payroll invoice. The hidden cost is nothing but the charges for things such as printing, delivery, report generation, charges for late submission, penalties for errors, support for special requests, or any other services.

Key Considerations for Cost-Effective Payroll Outsourcing

Understand Your Business Needs

It is essential to understand your business needs to opt for the right payroll services. Analyse the complexity of your payroll, its frequency and the necessary reports you need. With this practice, you can avoid overpaying for the services you don’t prefer.

Compare Between Service Providers

Gather quotes from different HR consultants. While you compare the quotes, also consider the expertise and experience along with the cost. You can also acquire reviews from other clients to know their experience with the service provider.

Negotiate Wisely

With better negotiation, you can secure a better deal. During negotiation, discuss fees and hidden charges you have encountered during research. Ensure that the payroll services align with your business requirements and close the deal with a win-win situation.

Review Contract Regularly

As your business will change, it is important to review the contract timely. Regularly reviewing the contract helps you to meet your business needs. You can also address the necessary changes required and update the contract accordingly.

Prompt Personnel – One of the Best HR Consultants in India

Prompt Personnel is a renowned payroll services provider and labour law advisor with 25+ years of experience in this field. Our range of services includes temporary staffing solutions, contract staffing solutions, permanent staffing solutions, talent management, and many more. While providing our services over the years in different regions of India, we have ensured that we maintain transparency with our valuable clients. Our professionals keep the communication clear while understanding your business and offering reliable HR solutions. Considering our payroll services, we state minor to major details in our initial agreements for better clarity. With your changing business needs, our team of HR experts update your services and provide a well-structured and comprehendible invoice timely. Similarly, our labour law advisor ensures that your business complies with the necessary rules and regulations. The real-time compliance dashboard provided by Prompt Personnel for businesses allows access anytime, anywhere.