Anti Virus Policy

1. Purpose
The purpose of this policy is to ensure the security and integrity of Prompt Personnel Pvt Ltd’s information systems by protecting them against malware, viruses, and other cyber threats. This policy outlines the responsibilities and procedures for installing, using, and maintaining antivirus software across all company devices.

2. Scope
This policy applies to:

• All company systems must have approved anti-virus software installed and running.
• The IT department is responsible for deploying, updating, and maintaining anti-virus software across all devices.
• Any personal devices accessing company systems or data.

3. Policy Guidelines
3.1 Anti-Virus Software Installation

• All company systems must have approved anti-virus software installed and running.
• The IT department is responsible for deploying, updating, and maintaining anti-virus software across all devices.
• Personal devices accessing company systems must have up-to-date anti-virus software installed.

3.2 Regular Updates and Scans

• Anti-virus software must be updated regularly to ensure protection against the latest threats.
• Full system scans must be scheduled and conducted at least once a week.
• Real-time scanning must be enabled on all devices to detect threats immediately

3.3 Prohibited Activities

• Employees are prohibited from disabling or tampering with anti-virus software or settings.
• Unauthorized software or applications must not be installed on company systems.
• Emails and attachments from unknown sources must not be opened without verification.

3.4 Reporting and Incident Management

• Any suspected malware or virus infection must be reported immediately to the IT department.
• The infected system must be disconnected from the network until resolved.
• The IT team will investigate, resolve the issue, and document the incident for future prevention.

3.5 Access Control and Monitoring

• The IT department will monitor all devices for compliance with this policy.
• Non-compliance may result in restricted access to company systems and disciplinary action.

4. Employee Responsibilities

• Ensure anti-virus software is active and up-to-date on assigned devices.
• Avoid visiting suspicious websites or downloading unverified files.
• Regularly back up important data to avoid loss due to malware.

5. IT Department Responsibilities

• Deploy and manage anti-virus solutions across the organization.
• Educate employees about malware risks and safe online practices.
• Regularly review and update anti-virus policies and software.

6. Policy Enforcement

Non-compliance with this policy may result in disciplinary action, up to and including termination of employment. Prompt Personnel Pvt Ltd reserves the right to take legal action if any intentional violations lead to data breaches or losses.

7. Policy Review

This policy will be reviewed annually or as needed to accommodate evolving cyber threats and technologies.