Ways HR Managers Impact Company Culture

by Prompt Personnel | Aug 13, 2020 | Human Resources

Among many dynamics, healthy work culture plays a vital role that determines the true success of the organization. Organisational culture stands for shared experiences, behaviors, beliefs, philosophy, and values of the organisation. Culture is a set of unwritten rules and expectations that are written over time and guide the expected behaviours in the organisation. It defines the way an employee should behave within the office premises. This does not relate to only employees but also implies the same for the management of the business that includes the Directors, Founders, Managers, and more.

HR managers play a pivotal role in orchestrating and monitoring the company culture. It’s a known fact that HR Managers are the crucial pillars of any organization that are solely responsible for reinforcing, shaping, and transforming the company culture.

HR has a vital role in perpetuating a strong culture, starting with recruiting and selecting applicants who will share the organization’s beliefs and thrive in that culture. HR also develops orientation, training and performance management programs that outline and reinforce the organization’s core values and ensures that appropriate rewards and recognition go to employees who truly embody the values. Let us have a look at the ways in which HR Managers impact company culture.

Pay Structure

An accurate and precise pay structure reflects the efficiency and systematic approach of an organization and this is primarily managed by the HR department. However, an expert and active HR department considers the skills as well as the credentials of the employees that create an optimistic work culture within the premises.  Additionally, if an HR Manager designs an efficacious and fair compensation program then it will surely attract highly qualified professionals. This will not only keep the employees happier but also inspired all the time while keeping them loyal to the organization. Ultimately, healthy and happy interpersonal relationships among the employees can be seen!

Relationship within Employees

HR is an authorized and trusted connection between the management and the employees. And from the very beginning, the relationship between HR managers and employees is considered to be pivotal for an organization. However, leading HR consulting firms suggest that if an HR manager incorporates operative open lines of communication and conflict resolution programs then undoubtedly the relationship among the employees will be stronger while creating a sturdy organization culture.

Use of Performance Calculation Tools

Besides personal observation and analysis, there are a number of performance management tools that will help an HR manager to study the graph of great business culture. Incorporating a performance management system will allow employees to work smarter along with allowing employees to deal with all the technical tools mandatory to perform their job roles.

Training & Development Programs 

If an HR Manager incorporates excellent training programs that will talk about the significance of employee behavior on the work floor would be of high benefit. However, it all depends upon the department if they want to keep the training external or internal.

Organized internal training will include the in-house expert professionals, employees of different departments, and the external speakers who take on the stage.  While external training can be a sponsored workshop or seminars, online degree programs, and more. In a nutshell, a training program must stress on guiding the employees to act and behave in an acceptable manner while abiding organizations’ rules and work culture.

Down the line, a precisely designed work system will have a long-lasting optimistic impact on the work culture of the organization and this is solely in the hands of a dynamic and responsible HR manager!

If you wish to hire an excellent HR manager for your company then Prompt Personnel, one of the leading HR Companies in Mumbai, would be happy to help you!

Latest Trends in HR Outsourcing

by Prompt Personnel | Aug 3, 2020 | Human Resources

For HR outsourcing trends in 2020, the increased usage of artificial intelligence will be a prominent one. All the industries around the world are using AI (artificial intelligence) to make their processes simpler. HR is not an exception to this norm. Experts say that in 2020 AI would become a bigger part of the daily operations of these companies as it improves workflow and efficiency. They feel that the service providers would use such technology the most in areas such as talent acquisition. Companies that use AI would be able to significantly reduce the time that they take to hire professionals.

They would put a greater emphasis on learning

HR outsourcing companies in 2020 would focus more on training employees so they can achieve definite goals. It could be in the domain of professional or personal development. Such training and education would also encourage the employees further, as they would feel that their employers are valuing them through such initiatives. This will make them more motivated, and thus they would become a lot more productive. Especially in 2020, the authorities would put a greater focus on the personal development of employees along with the professional training and development programs.

They would hire more Flexi workforce  

A lot of companies that offer HR outsourcing services are now looking at ways such as flexi workforce so they can unearth the best talent and get them to work for their clients. This is the reason why they are looking at hiring independent contractors and freelancers as and when they need to do so. These are unconventional options, but they can perfectly fill the skill-related gaps that may be predominant among the professionals whom they have employed on a full-time basis. Experts say that with these professionals their clients can also pick up the pace of work whenever there is a necessity for such affirmative action.

There would be more employees working from remote locations

HR outsourcing companies will also focus on planning so that more people can now work from their homes. This has already become an unavoidable necessity owing to the COVID-19 pandemic. Even before that, in certain countries already millions of people used to work from home in certain sectors. Experts expect that this number would increase significantly in the days to come. There would obviously be some challenges in this context. However, there would also be several benefits such as a greater talent pool to choose from and increased flexibility in scheduling work among employees.

More focus on retention

HR experts say that companies are now starting to come to terms with the importance of finding and training talent adequately so they can retain them in the long run. This is where HR outsourcing companies can play a major role. The major reason for such realization is the low rate of employment all around. This implies that now businesses would try to find the right people straight from the outset, train them properly, and then attempt to retain them to cover for the lack of adequate employees with the necessary skills and qualifications.

Candidates would have a better experience of the recruitment process

Experts predict that in 2020 HR outsourcing companies would focus on improving the recruitment process so much that prospective employees would have an exceptional experience of the same. The number of open positions would increase across the board, and this implies that the companies would have to put in their best efforts to source the finest and most skillful prospects for their organization. One of the various ways they can achieve this is by smoothening out their application processes.

5 Reasons Why Continuous Complaining at Workplace Is Toxic

by Prompt Personnel | Aug 3, 2020 | Human Resources

One can’t satisfy every employee and while some dissatisfaction is natural, persistent negativity may signal deeper misalignment that requires attention. But consistently having low morale, complaining every time, professional misconduct at work, and passive-aggressive communication can suggest an underlying organizational problem. Though some employees can get disengaged due to unfulfilled expectations or poor appreciation, it is crucial to identify when griping shifts from constructive to chronic and destructive.

Only 23% of employees worldwide are engaged at work, and low engagement is significantly linked to destructive attitudes like passive resistance and counterproductive work behavior (CWB), a report says. Left unchecked, this atmosphere can even create “resentment retention” – an emerging trend where employees remain in positions but check out mentally, damaging teamwork and productivity.

Below are the 5 reasons why continuously complaining at work can be toxic.

It affects the morale of the organization

It is common knowledge that workplace negativity spreads faster than wildfire. When people show apathy towards their work and their responsibility as professionals it has a detrimental effect on the other people who are working in the same organization as them. When people complain incessantly, it affects even those who have the most positive outlook in life. Such people are also not averse to circulating rumors about the organization, thus increasing its attrition rate. It becomes like a quagmire from which it is difficult to recover from. This is where a positive and productive HR consultancy can play a major role and address the issues by acting as the channel of communication between the conflicted parties.

It drags down productivity

When people spend more time complaining they lose focus from their work. Negligence of duties becomes the norm which has a major impact on productivity. They waste valuable man-hours in actions that benefit no one such as circulating lies and false propaganda and advocating their perception as the truth. This also adversely affects people who want to work honestly and fruitfully for their employers and repose the faith that they have shown by recruiting them.

It breeds unprofessionalism

To manage and control any negative behavior of the employees, human resource personnel play a major role. Employees may make too many mistakes at work, considering how they preoccupy themselves otherwise. This also affects the new employees coming to the organization who see their seniors carrying a lackadaisical attitude towards their work and the general fulfillment of their duties. They have the misconception that such is the way to go about things in the organization. A lot of HR consultants nowadays are working upon these issues by arranging various programs and activities to generate positivity in the work environment.

It sours the working relationship between management and the lower levels

One look at all the successful organizations of the world would reveal a harmonious working relationship at all levels and strata of the same. However, when people complain, they somehow do not fit into the organization. In such situations, no matter what the higher-ups do, they cannot convince these people. This, in turn, creates a negative impact on both the management and the employees, resulting in termination of the employee.

It can cause long-term damage to organizations

Companies hire people through HR recruitment agencies to be the pillars and foundations of their success. However, when some people in the organization make it a habit of complaining at every conceivable opportunity, they can lower team morale. This affects the whole environment of work. Derogatory attitude leads to repeated mistakes in work that can affect the brand equity and profits of the organization that has spent plenty of resources in hiring those employees. In the long run, this can also affect the margins and thus lead to the organization to either shut shop or scale down to survive.

HR’s evolving role in managing workplace culture
 

The role of HR has evolved well beyond recruitment and payroll. In today’s workplace, HR teams increasingly partner with a modern HR consultancy that can regularly track the emotional changes of the employees of the company and act as their strategic partner. Some of the effective tactics that companies have discovered are as follows:

 
● Employee Engagement Programs: Peer-to-peer appreciation games, feedback mechanisms, and routine engagement surveys to identify discontent. Eg – Jamroom by Zappos, and Thrive@Hilton by Hilton.
 
● Wellness Initiatives: Providing Employee Assistance Programs (EAPs), stress management classes, mental health counseling, and flexible work arrangements. Eg – Step challenges by ibex, and free in-office yoga by X.
 
● Leadership Development Training: Providing managers with the conflict-resolution capabilities and emotional intelligence necessary to manage internal conflicts. Eg – Design for approach by BCG, and Model, Coach, Care framework by Microsoft.

Psychological safety at work
 

A feeling of psychological safety at work is often the answer to endless complaining and disengagement. When employees feel free to speak up without fear of blame or punishment, positive solutions happen and frustration disappears. Invigorating psychological safety inspires openness, erases passive-aggressive culture, and facilitates a culture where feedback inspires solutions.

Managerial accountability matters
 

Bad management, unclear expectations, and incoherent communication can fiercely drive dissatisfaction among staff members. Managers who are unable to solve issues in a calm and respectful manner may contribute to a corrosive work culture. Responsible leaders for employee experience foster trust, reduce complaints, and create a healthier, more aligned workplace.

Balance empathy with boundaries
 
Not all complaints by employees are toxic – many are legitimate concerns that need to be addressed. HR and management should separate chronic negativity from constructive criticism, empathizing with responses while establishing boundaries to uphold professionalism. This approach balances fixing problems without encouraging unproductive behavior.

How technology helps: Using data to spot problems

HR technology today is an effective partner in creating healthier workplaces. New technologies encompass people analytics, sentiment analysis, and eNPS (Employee Net Promoter Score) to detect early signs of employee disengagement and dysfunctional anti-social behavior. They track and monitor patterns from employee feedback, employee surveys, and internal communication feedback channels to see where employees are losing satisfaction and the disengagement is occurring.

For instance, by tracking declines in eNPS scores or monitoring negative feelings within an associated group, HR administrators may be able to identify more concerning underlying issues, such as employee burnout, bad managerial practices, or lack of recognition.

By identifying with a research-based approach, early warning signs of areas of struggle with their employees and intervening with targeted interventions, such as rolling-out tailored wellness programs, adjusting workloads for employees, or coaching or training for conflict resolution, organizations can reduce “bad” attrition and see a healthy workplace more engaged with work. With increased targeted interventions and a datacentric analysis (both of qualitative and quantitative) human resources activities can take a proactive rather than reactive approach, enabling a more engaged and positive work culture.

Turning complaints into constructive feedback

Organizations should not discourage or silence employees who raise concerns – these voices often point to real, unresolved issues. These concerns are voiced only when the employee needs are unfulfilled and issues unaddressed. If organizations are instead ready to build inclusive settings that are psychologically secure, and where the voice of the employee is appreciated, they may break the cycle of negativity and create a more inclusive, feedback-driven culture.

Just being able to have individual conversations on a regular basis, virtual suggestion boxes, anonymous feedback cards (to the HR department) or team retrospectives are tools for problems to be aired at little or no risk to the employee. Once issues are voiced by team members (and acted upon), there is less chance of unprofessional behaviours, gossip or disengaging from the team. If the organization wants to build higher degrees of trust it can be built through the leadership taking initiatives. When employees see that their feedback elicits real change – better policies, better communication or changes to team norms, a culture of respect and collaboration develops.

Creating a culture of trust and accountability

A company that values transparent communication greatly and holds people accountable at all levels of the organization minimizes the potential for toxicity to foster. Creating a high-trust culture involves senior leaders who frequently articulate and share core values, and proactively work to resolve employee issues and address root causes of employee dissatisfaction before it turns into chronic disengagement.

Conclusion:

All businesses will experience some degree of disgruntlement but organizations must ensure it doesn’t become the norm. Try to change the bad attitude before the extreme response takes over. The impact is being experienced at all levels of a company, from low morale and decreased productivity to decreased professional standards. One effective thing companies can do is leverage HR consultancy solutions to identify root causes, rebuild their employee engagement strategies, and restore a positive work culture. As leaders, we need to recognize early signs of disengagement and respond with empathy and strategy.

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